Director of Scheduling
Orchestrates the First Partner's calendar by managing all scheduling, travel, and logistics, and ensures a seamless and productive workflow
Acts as the primary liaison between the Governor's scheduling, protective detail, and residence staff, maintaining synchronized schedules
Handles briefings, invitations, confidential matters, and streamlines office processes, facilitating efficient operations and meeting the First Partner's needs
About the Company
Jennifer Siebel Newsom is the First Partner of California, an award-winning filmmaker, and an influential thought leader on gender equality. Through her California for ALL Kids campaign, she is championing initiatives to support children’s mental and physical health, as well as provide families with the tools to build a solid learning foundation. And through her California for ALL Women campaign she’s making strides to build economic equity, equal representation, and advance a family-first agenda.Jennifer Siebel Newsom chose the title First Partner, as opposed to the traditional title of First Lady, to send a signal of inclusivity, recognizing that one day there will be a woman or LGBTQ+ Governor of California, and to elevate the importance of partnership and the need for, and benefits of, a caring, inclusive government.
About the Job
The Office of the First Partner seeks a Director of Scheduling and Special Assistant to the First Partner. This person works closely with the First Partner and her team to maintain a smooth workflow and productive schedule for the principal at all times. This is an incredible opportunity to work on a small, nimble, and fast-paced team at the center of the Governor's Office and further the work of the Newsom Administration.
Responsibilities
Efficiently manage all aspects of the First Partner's calendar, coordinating in detail the logistical arrangements for all meetings and events
Manage and mentor one staff scheduler
Serve as the main liaison to the Governor’s Scheduling Team
Regularly communicate with the Governor's Protective Detail and necessary staff regarding schedule and daily movements of the First Partner
Regularly communicate with the home residence staff to synchronize the First Family’s schedule with the First Partner’s schedule
Manage all aspects of the First Partner’s travel arrangements to ensure trip objectives and goals are met
Produce and compile briefing materials for the First Partner and her Chief of Staff
Manage the invitation process for all meeting and event requests, responding to inquiries with the highest level of professionalism
Create and manage processes to streamline and increase efficiencies throughout the office
Manage general office tasks including gift and calendar reporting, printing, mail sorting, and paper filing
Handle confidential issues and information using discretion and excellent judgement
Provide occasional staff support for First Partner events
Ad hoc responsibilities as they arise to ensure the needs of the First Partner are met
Qualifications
Minimum Qualifications:
8+ experience in a fast-paced office environment
Ability to multitask and stay organized even among interruptions
Detail oriented with meticulous organizational skills
Excellent written and communication skills
Strong time management skills with ability to manage numerous projects simultaneously
Top-notch scheduling skills, including the ability to coordinate complex meetings and travel
Great research skills
Proficient in Microsoft Office and G Suite
Flexibility outside of regular business hours for when scheduling issues arise
Ability to maintain a high level of confidentiality and discretion at all times
Prior work with c-suite and executive level officials is preferred
