Coordinator, P'ships & Events

  • Manages a portfolio of member engagement events, overseeing logistics, RSVPs, and on-site execution to meet member policy needs

  • Supports the growth and execution of complex partnerships, collaborating with internal teams to integrate event, content, and digital elements

  • Assists with sponsorship management for flagship events, creating marketing materials, delivering ROI reports, and providing admin support to the department


About the Company

If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner.

We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges. 

About the Job

The U.S. Chamber's Member Relations and Global Partnerships team works directly with heads of Government Relations, chief marketing officers (CMOs), and chief communications officers (CCOs) to host events that serve our members’ policy needs and build bespoke partnerships to illuminate the brands’ reputational and growth goals.

We are seeking an entrepreneurial, detail-oriented, and highly organized individual to join our team as a coordinator and support the development, execution, and growth of events, audience curation, and partnership/sponsorship program elements. The ideal candidate will thrive in a fast-paced environment, possess exceptional client service skills, and demonstrate a proactive approach to managing multiple priorities.

Responsibilities

  • Directly manage a portfolio of member engagement receptions, salons, and roundtables, overseeing logistics, tracking RSVPs, and leading on-site execution

  • Support the growth and delivery of marquee, multifaceted partnerships, spanning event, content, and digital elements and working in collaboration with internal events, editorial, digital, and communications teams

  • Support the sponsorship management and execution for Chamber flagship, tentpole events, including building marketing materials and delivering ROI recaps

  • Provide regular updates and reports to internal and external stakeholders, highlighting progress, results, and opportunities for improvement

  • Schedule and coordinate external meetings, compile briefing materials, and draft and manage follow-up

  • Provide administrative support to the department and department leadership as needed

  • Be a generous team contributor

  • Perform other projects and duties as assigned

Qualifications

  • Bachelor’s degree and 1+ years of relevant events and/or sponsor/client management experience preferred

  • An entrepreneurial spirit and a track record showing initiative and ownership of work

  • Outstanding verbal and written communication and presentation skills, with the ability to communicate with senior leaders with confidence and grace

  • Strong client service ethic

  • Meticulous attention to detail and superior organization

  • Ability to manage complex and fast-changing portfolios of work and prioritize effectively in response

  • An interest in policy and politics with the willingness and proactiveness to understand and learn the Chamber’s work and value

  • Experience using a CRM, such as Salesforce

  • Proficiency with the Microsoft Office Suite, notably Microsoft Excel and PowerPoint

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Events Manager

  • Organizes all aspects of GS events, including logistics, budgeting, and vendor management, ensuring high-quality and impactful experiences

  • Collaborates with stakeholders to develop and implement effective event strategies that align with program goals and enhance the Brookings brand

  • Manages event budgets, coordinates travel arrangements, and ensures smooth event execution while adhering to Brookings policies and procedures


About the Company

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

About the Job

The Events Manager is responsible for the planning and execution of all public and private events for the Governance Studies (GS) program at Brookings, both in-person and virtual, ranging from 10 to over 300 attendees. This includes speaker preparation, event advertisement, and managing all space and audio-visual logistics, vendors, budgets, participant travel, and post-event reporting and outreach. The Events Manager collaborates with GS scholars and other staff to understand the audience and develop a strategy for each event. They contribute to impact by maintaining high brand standards, managing important internal and external relationships, and collaborating effectively with colleagues across Brookings. The Events Manager reports to the GS Director of Communications.

Responsibilities

  • Event Planning and Execution (60%)

    • Organize and oversee all aspects of event planning and execution for all public and private GS events, including space reservations, facilities needs, catering, AV, and other logistics, anticipating and addressing any problems, logistical and otherwise, that arise

    • Prepares for and organizes live webinar events and meetings, including prepping speakers, setting up Zoom/Teams, and managing the live webinar through to Q&A; works with program and central communications to live stream or swiftly post the event recording to the website

    • Represent Brookings at all GS events, interacting professionally with participants, attendees, and other stakeholders, including high-level officials and other VIPs

    • Develop and manage timelines to ensure all milestones and outcomes are realized for successful events

    • Prepare and maintain a comprehensive calendar of events

    • Coordinate with GS and Central Communications staff to draft and finalize event language and prepare invitations, meeting confirmation forms, agendas, and other necessary meeting materials

    • Prepare and organize materials to prepare principals and panelists for events; Create and distribute staffing plans and run of shows for each event

    • Coordinate all photographer requests with Central Communications

    • Serve as internal Brookings liaison with internal conference, AV, and catering staff

    • Evaluate and secure meeting venues, and plan site visits for external events; Develop and maintain ongoing relationships with external vendors to ensure quality of service, suggest and adopt best practices

    • Responsible for adhering to and enforcing Brookings policies and pertinent government ethics rules

  • Event Strategy and Communications (20%)

    • In collaboration with GS Communications Director, GS scholars, and Central Communications, develop a communication strategy for events to ensure all milestones and outcomes are set and met for a successful event. Advises staff on the development and execution of events

    • Develop promotional plan in collaboration with GS and central communications staff

    • Coordinate with GS and Central Communications staff to identify what type of event will best meet audience, message, and project goals

    • Coordinate with GS and Central Communications staff to draft and finalize event language adhering to AP style and Brookings Custom Stylebook

    • Serve as the GS liaison to Brookings’ central events team by attending regular meetings; keep GS staff up to date on new policies or best practices

    • Collaborate with the GS Communications Director and other GS communications staff to conduct outreach and dissemination of post-event information to selective and targeted audiences

    • Lead the evaluation of events and develop recommendations to improve future events

  • Event Administration (20%)

    • In collaboration with GS finance staff, budget for and manage expenses for events. Ensure financial obligations are in compliance with approved budgets

    • In collaboration with GS finance staff, craft, negotiate, and facilitate contracts with offsite event venues, hotels, caterers/restaurants, transportation companies, audio visual vendors, speakers, and all other vendors

    • Manage post-event responsibilities, including tracking and payment of expenses, travel reimbursements, and thank you notes

    • Compile and manage production of necessary conference materials

    • Respond to and manage all correspondence for conferences and events

    • Handle other preparatory event tasks as they arise, such as ordering and compiling educational materials, nametags, table name tents, premiums, etc.

    • Manage all travel and logistical arrangements for potential speakers, including transportation, accommodations and per diem

Qualifications

  • Education & Experience

    • Bachelor’s degree required, minimum three years of professional work experience in conference and event planning, including both in-person and virtual

      • Specialized training in business management, organizational management and project management preferred

    • Work in a research, public policy, or public advocacy organization, as well as experience interacting with VIP's is a plus

    • Must be authorized to work for any employer in the U.S.

  • Knowledge & Skills

    • Strong interpersonal and communication skills

    • Strong organizational skills and strong detail orientation required

    • Must be flexible, able to multitask, and proactively problem solve and think of creative solutions to problems or potential problems in real time

    • Exceptional ability to synthesize information and write clearly and precisely without supervision required

    • Must be able to coordinate a variety of tasks simultaneously and consistently follow up on details

    • Ability to work independently and as part of a team

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