Candidate Exp. Specialist
Manages interview scheduling, pre-boarding, and onboarding, ensuring smooth transitions and positive interactions for all candidates
Oversees background checks, I-9 completion, and onboarding documentation, maintaining data accuracy and timely HRIS updates
Addresses candidate and hiring manager inquiries, manages data in the ATS, and facilitates communication throughout the recruitment process
About the Company
Siemens is a leading technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to cleaner and more comfortable transportation as well as advanced healthcare, the company creates technology with purpose adding real value for customers. By combining the real and the digital worlds, Siemens empowers its customers to transform their industries and markets, helping them to transform the everyday for billions of people.
About the Job
As a Candidate Experience Specialist (CES), you are the key to delivering an excellent candidate experience for all talent. Through a strong partnership with your assigned Talent Acquisition Partners, you’ll partner directly with candidates and hiring managers to provide detailed plans, communications, and logistical support during interview arrangements (phone, video, and in-person), background screening, and new hire pre-boarding/onboarding for Siemens US. Together with the Talent Acquisition team, you will ensure interactions with candidates are efficient, recruitment services are expertly executed, information is accurate, and expectations of the hiring team are met throughout the recruiting and hiring process.
Responsibilities
Coordinate the interview scheduling process with the candidate, Hiring Manager, and interview teams
Coordinate and support the pre-boarding and onboarding processes by partnering closely with members of the TA recruiting team, HR Business Partners, Hiring Managers, and new hires
Ensure necessary onboarding documentation is complete, accurate, and processed to support the setup of new employees. Keep in communication with the EDM (Employee Data Management) team to ensure new hire data input is entered into the HRIS system in a timely fashion
Process and monitor background check requests. Ensure I-9 is completed on time
Interact with candidates, recruiters, HR, and Hiring Managers, when necessary, to assist and resolve questions/challenges they may have during the recruiting and onboarding process
Ensures timely response to candidates, recruiters, and hiring managers
Manage candidate data and process progression by updating the applicant tracking system (ATS). Provide first-level applicant tracking system support
Process employee referrals, and travel expense reimbursement for external candidates
Partner with Global Mobility to process visa and green card requisition management
Facilitate professional and constant communication with all stakeholders involved in the recruiting process
Qualifications
Minimum Qualifications:
Associate degree in a related field, and will consider equivalent experience and other education
4 + years of related work experience in recruitment, HR, or customer service functions in a remote capacity
Must be authorized to work in the United States without the need for sponsorship now or in the future
Preferred Qualifications:
Previous experience supporting multiple team members in an administration capacity
Proven ability to work effectively in a fast-paced environment coupled with a strong sense of urgency and ability to prioritize
Organized with high-level attention to detail, accuracy, and follow-up while managing sensitive information
Strong problem-solving and decision-making skills; knows when to escalate issues
Comfortable working in a team environment but also able to operate independently
Strong communication skills (verbal and written)
MS Office Suite proficiency
Experience with ATS (applicant tracking system) management and background check process is strongly desired
Familiarity with I-9 documentation
Knowledge of Global Data Privacy Regulations (GDPR)
