Chief of Fiscal Services
About the Company
Baltimore is the largest city in the U.S. state of Maryland, and the 29th-most populous city in the country. It was established by the Constitution of Maryland and is not part of any county; thus, it is the largest independent city in the United States. Baltimore has more public monuments than any other city per capita in the country and is home to some of the earliest National Register historic districts in the nation, including Fell's Point (1969), Federal Hill (1970) and Mount Vernon Place (1971). More than 65,000 properties, or roughly one in three buildings in the city, are listed on the National Register, more than any other city in the nation.
About the Job
The Chief of Fiscal Services II is an Executive level position that directly works with many City Agencies to include the City Finance Director, the Bureau of Budgets and Management Research, City Procurement, Bureau of Accounting Payroll and Services, the Board of Estimates and the Comptroller’s Office. This position reports directly to the Executive Director, MOHS.
The Chief of Fiscal Services II plays an integral role in monitoring, managing, analyzing, compiling, and reporting on all fiscal operations within the agency in accordance with all applicable statutory procedures and regulations. This role plays a critical role in advising Agency Officials responsible for substantiating that all the institutional targets are met and adhering to authorized appropriations.
In addition to overseeing budget preparations, invoicing and procurement, the Chief of Fiscal Services II is responsible for the selection, training, and supervision of fiscal employees relating to accounts payable/receivable, payroll, grants, and purchasing. The Chief of Fiscal Services II manages the fiscal staff to provide guidance and training on complex fiscal transactions, policies, and procedures in addition to providing technical expertise and direction for the purposes of adhering to employee growth and agency guidelines.
Responsibilities
Compiles data and prepares agency fiscal budget; monitors and approves budget expenditures. Prepares cash flow projections and determines budgetary impacts; makes recommendations to senior management staff
Monitors, evaluates, and enhances current fiscal solvency, effectiveness, and efficiency of the Agency; develops implements, analyzes, and provides technical assistance to administrators concerning fiscal plans, goals, objectives, and strategies
Facilitates and leads the preparation of cash flow projections to ensure adequate funds are available to meet obligations
Represents the agency along, with the Director when called upon, before the City’s Board of Estimates and the City Council, on behalf of the Agency Director and/or matters including, but not limited to, budget submissions and spending authority requests and other financial matters
Serves as the point of contact with City Audits and all external auditors; coordinate responses to any audit requests and findings as well as implement changes to improve processes as needed
Responsible to timely responses for all pending City, State or Federal legislation which require a financial analysis and a fiscal note as to the impact of the action requested on the Agency and the City of Baltimore
Participates in and contributes Agency knowledge and experience during contract negotiations in conjunction with employee unions on an as needed basis regarding feedback on data and analysis for proposals that have a fiscal impact
Participates on committees, task forces, and special assignments as requested
Provides direction and oversight for Payroll, Grant Accounting, Procurement with Agency Administration and Coordinator, also Telecommunications to include the following tasks:
Workday system for processing invoices and distributing to appropriate personnel
Assigns security roles for agency in Workday
Approves all requisitions and receipts in Workday
Oversees Workday to check payroll and approves biweekly
Investigates pay issues and resolves with Central Payroll and HR
Grant approval application and reports for all funding sources
Monthly P-Card and Agency Travel Card statement reconciliation on Workday
Telecommunication direction for all desk and mobile phone devices for agency
Performs other related duties, as assigned
Qualifications
Minimum Qualifications:
Five years of experience in performing budgetary, fiscal, or accounting work including two years of such supervisory responsibilities as disciplining, evaluating the performance of, and recommending the hiring, firing, and promoting of others
Preferred Qualifications:
Master’s in public finance administration is preferred, with experience in grants management, specifically HUD homelessness grants such as Emergency Solutions Grant (ESG); the Housing Opportunities for Persons with AIDS (HOPWA) grant; State homelessness grants
