Director, Finance & Admin.
About the Company
Do you have an interest in public health administration focused on supporting the licensing functions of healthcare and long-term care facilities? The Department of Health is seeking a Director for the Bureau of Finance and Administration to be responsible for two new Divisions within the Deputate of Quality Assurance. The Division of Finance is responsible for ensuring health care facilities are operating with fiscal responsibility and soundness and the Division of Administration is responsible for planning and directing the administrative support for the Bureau of Long Term Care and the Bureau of Healthcare Facilities and Home Care Services.
About the Job
This is professional managerial work directing the activities of the Bureau of Finance and Administration in the Department of Health. The Bureau Director directs the fiscal and administrative functions supporting the Bureaus of Long Term Care and Health Care Facilities and Home Care Services in the Deputate for Quality Assurance. These activities will include training and communication, fiscal oversight, administrative and office support services, and IT system supports.
The work involves determining goals, objectives, and priorities for the Bureau; developing and implementing policies and procedures to manage program activities; identifying areas of improvement across the bureau and implementing strategic initiatives. This work also includes oversight of the financial review process for changes in ownership and licensure renewals.
Responsibilities
This is a highly responsible professional administrative position at the Bureau level directing auditors in the Division of Finance and deputate administrative staff in the Division of Administration
This position ensures that health care facilities in Pennsylvania are operating with fiscal responsibility and soundness
The review and analysis of the fiscal viability of the facilities are completed by a subordinate division director and staff
This position assures that the fiscal reviews are accomplished in accordance with state and federal timeframes, budget directions, regulations and conditions of participation, where applicable
This position directs the development of policy and procedures for the implementation of fiscal and administrative functions
This position plans and directs the administrative and office support functions for the deputate which includes the Bureaus of Long-Term Care Programs and Health Facilities and Home Care Services. The functions include support for the State Agency Information System (SAIS) and coordination of business process improvements; coordination of training for all surveyors, ensuring training meets federal and state minimum requirements; ensures checks received by the bureaus are deposited, accepted, and processed by the PA Department of Revenue; and oversees the preparation, submission, monitoring, and management of deputate’s annual Federal and State budgets
Advises the Deputy Secretary for Quality Assurance and other agency policy decision makers on Bureau matters and recommends and advocates program policy changes
Establishes and maintains contact with other state agencies, legislators, federal program officials, professional groups, and other public and private organizations to review or comment on proposed legislation
Interpret and implement existing rules and regulations and recommend or promote changes impacting on the Bureau
Provides consultation to other departmental officials on Bureau matters, regulations and procedures for primary care and home health agencies and other Bureau matters
Coordinates the Bureau’s automated technology services in accordance with the Department’s plans and operations
Responsible for maintaining a data-driven performance management system for the Bureau of Finance and Administration that is linked to the agency's and unit's mission, goals, and objectives, and which over time becomes an integral part of the Bureau's management process
Ensures that adequate data is available to support the performance management process
Ensures that all Department policies/guidelines and legislation regarding data release and confidentiality are followed by staff
Interacts with division directors and other Deputate bureau directors to identify and develop innovative ways to provide required services
Interaction with Division/Department/Bureau stakeholders and interested organizations through trade association public speaking engagements, provision of training services as requested, or by attendance at relevant conferences as a presenter or participant
Performs the full range of supervisory responsibilities, including assigning, prioritizing, and reviewing work; maintaining position descriptions; conducting employee performance management; approving/disapproving leave and travel requests; participating in staffing activities; coordinating employee discipline; and training staff, including coaching and team building
Demonstrate awareness of the vulnerable populations the organization serves by identifying, providing, and advocating for resources, services, communication methods, and policies that would help those populations achieve health equity
Performs other related duties as required
Qualifications
Minimum Experience & Training:
One year of experience as an Audit Manager, Accountant 4, or Fiscal Management Specialist 4 (Commonwealth titles)
OR five years of professional auditing, accounting, or fiscal administration experience, that includes one year of supervisory experience, and a bachelor’s degree;
OR an equivalent combination of experience and training that includes one year of professional supervisory experience in auditing, accounting, or fiscal administration
