Program Coordinator
About the Company
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
The Aspen Institute Socrates Program provides a forum for emerging leaders from various professions to convene and explore contemporary issues through expert-moderated dialogue. Socrates also provides the opportunity for participants to enter into a diverse professional network, and into the broader range of the Aspen Institute's programs.
About the Job
The Aspen Institute Socrates Program seeks a highly organized, adaptable, and detail-oriented Program Coordinator to assist with the production of seminar reading materials, logistics and planning of seminars, and communications and marketing. The position requires a strong attention to detail, the ability to manage multiple projects simultaneously, and a passion for learning. The Program Coordinator works directly with the Associate Director and Executive Director of the Socrates Program.
Responsibilities
Reading Production
Work with Socrates Program moderators to develop a seminar reading list, which includes, but is not limited to: research, editing, proofreading, layout, and obtaining copyright permissions
Compile all readings into designed and bound PDFs and/or printed materials for participants and moderators
Troubleshoot any related problems
Communications
Develop marketing materials, newsletter, and social media content
Maintain department website
Draft emails to Socrates participants and alumni
Program Support
Prepare and summarize Socrates seminar evaluation reports
Draft expense and reimbursement requests
Provides file management and phone and email support as needed
Assist in processing contracts
Support the smooth execution of high-quality presentations, press announcements, and other events, including printing, assembling, shipping, and organizing materials
Assist with the booking of travel of moderators and participants
Work with donors and vendors
Qualifications
Bachelor's degree and 1 year of relevant experience, or high school diploma with 3-5 years experience required
Demonstrated excellence in writing and analytic ability
Experience engaging with multiple stakeholders
Previous experience with social media and communications
Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally
Excellent writing skills
Exceptional attention to detail and organizational skills
Excellent interpersonal skills and ability to work with team
Must be able to exercise good judgment
