Project Manager
Leads and manages a diverse portfolio of high-impact projects, ensuring timely execution and adherence to deadlines
Establishes efficient workflows, maintains project documentation, and contributes to optimizing the team's operational structure
Builds strong relationships with internal and external stakeholders to drive project success and facilitate information flow
About the Company
If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner.
We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges.
About the Job
This newly created role is an opportunity for strategic, hands-on work to identify and spearhead critical projects for the leadership team of the nation’s top business association. There will also be opportunities to contribute to the structure and efficiency of this key office.
The ideal candidate has excellent project management and analytical skills with a keen understanding of the policy landscape. You may be a fit for this role if you are collaborative, able to quickly develop trusting and productive internal and external relationships and can expertly manage impactful projects.
Responsibilities
Establish and maintain processes; keep track of multiple separate, but interrelated workstreams; ensuring the core team stays true to big picture of the project while helping manage and keep track of the day-to-day details
Assist with meeting management, planning, and material development
Implement and manage a wide variety of high-level projects
Help spearhead new initiatives by developing project outlines, agendas, programs, and events
Collaborate with internal and external stakeholders to accomplish priorities
Manage critical cross-divisional projects, coordinate logistics and materials, and perform follow-up with individuals responsible for specific actions
Maintain project documentation through metrics and project documentation tools
Ensure deliverables are met and delivered on time to the highest quality
Conduct research and other special projects at the direction of the team and help manage information flow
Handle administrative duties as needed
Qualifications
Bachelor’s degree and 5-7 years’ related experience in a high-level government relations office, C-suite, or similar environment
Strategic mindset with excellent organizational and analytical skills
A solutions focused self-starter
Highly dependable and detail- and action-oriented
Able to work autonomously in a fast-paced and dynamic environment
Comfortable interacting with senior executives and staff with diplomacy and tact
Knowledge of current events, politics, and economic news
Ability to exercise sound judgment and handle confidential information
Outstanding verbal, interpersonal, and written communication skills
Strong proofreading and editing skills
Proficiency in Microsoft 365
Grants Manager
Oversees grant compliance, manages amendments & extensions, and monitors spending to ensure adherence to award terms and donor guidelines
Assists in the preparation and submission of grant proposals, ensuring accurate and complete documentation
Troubleshoots Workday issues, supports audits, and contributes to the development and delivery of grants management training
About the Company
The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.
We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.
With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.
About the Job
The Grants Manager (GM) is a member of the Grants Management team in the Office of Financial Services at Brookings and reports to the Director of Grants and Contracts. The candidate will be responsible for a broad range of day-to-day and long-term grant management activities across the grant lifecycle for their assigned portfolios. This includes review of proposal budgets for grant proposals; review of new grant and gift agreements; setting up new grant awards and maintaining appropriate documentation; working with stakeholders to ensure grant policy compliance; tracking grant deliverables and milestones; preparing and reviewing donor financial reports.
He/She will be responsible for the maintenance of financial records related to grant awards, including data entry and integrity of award data in the financial system. S/he will draft donor financial reports in a prompt and accurate manner. The candidate will work closely with finance and development staff across the institution to ensure that grants and contracts are in compliance with regulatory, funding agency, and policy requirements by ensuring that proper documentation is provided in award documents for accurate project set-up. This candidate will be able to leverage professional experience to provide valuable insights and influence team members effectively.
Responsibilities
Post-Award Administration (80%)
Independently review grant agreement terms and conditions and record key details for award compliance
Work with the Director of Grants and Contracts during award negotiation to ensure that the most accurate and up to date award documents are being reviewed prior to Institutional acceptance
Manage requests for post-award amendments, budget re-allocations, no-cost extensions and advance award setups
Maintains Workday grant records and responsible for new award data entry including setting up new projects and activities as assigned
Maintains award documentation (electronically) in an accurate, efficient and consistent manner
Maintains accurate internal tracking logs with new award and donor specific information
Utilizes Workday reporting tools to identify and extract key performance indicators
Creates ad-hoc Workday invoicing as needed
Record, monitor and tracks milestone deliverables and deadlines to completion
Works collaboratively with Accounting staff and Program Finance staff answering questions and providing basic support of managing active awards within full compliance of the Institution’s donor guidelines and internal policies and procedures
Coordinate with research program finance teams to monitor spending on grant awards
Proposal Administration (10%)
Supports the Director of Grants and Contracts during proposal routing and review process by ensuring that complete proposal packages are ready for review, communicating with Program Finance staff on any follow up materials needed and on the status of proposal packages
Prepares standard forms required by Donors for proposal submission including standard Federal forms
Works independently with the program staff during proposal stage to ensure that the most accurate and up to date proposal documents are being reviewed prior to Institutional acceptance
General Administration (10%)
Troubleshoots Workday issues related to Award Set Up and Grants-related reporting and formulates solutions
Provides support during grant and year-end audits by gathering award files and documentation as requested
Serve as admin support to Director of Grants for Workday Learning modules and compliance trainings; works to formulate and lead trainings and guidance for staff related to grants management
Support Other duties and projects as assigned
Qualifications
Education & Experience
Bachelor’s degree required or equivalent combination of education and experience required, degree in accounting or related business degree preferred
Minimum four years of relevant work experience required
Project Management Professional (PMP), Certified Grants Management Specialist (CGMS) or Certificate in Research Administration (CRA) preferred
Experience in Workday ERP systems highly desired
Federal grants experience a plus
Experience at a non-profit organization desired
Must be authorized to work for any employer in the U.S.
Knowledge & Skills
Must possess expertise in interpreting and applying donor rules and regulations, including Uniform Guidance of U.S. Government (USG) agencies and non-USG funders, to ensure compliance across all grant-funded activities
The ideal candidate will possess strong project management skills, with the ability to manage multiple projects and tasks simultaneously, maintaining exceptional attention to detail and accuracy
Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and Powerpoint is essential
The candidate must be able to perform effectively, efficiently, delivering high-quality work under tight deadlines while managing multiple priorities
Excellent data visualization skills, along with strong communication, interpersonal and customer service abilities are required
The candidate should also have demonstrated analytical and problem-solving abilities, flexibility to thrive in a fast-paced environment with shifting priorities, and high degree of professionalism, including maintaining strict confidentiality
Gov. Proposal Specialist
Supports sales teams in negotiating and securing government contracts, ensuring compliance with all relevant regulations
Creates and analyzes pricing proposals, identifying and mitigating risks, and ensuring profitability
Implements best practices in contract management, develops tools, and analyzes contract performance to optimize business outcomes
About the Company
At EAB, our mission is to make education smarter and our communities stronger. We work with more than 2,800 institutions to drive transformative change through data-driven insights and best-in-class capabilities. From kindergarten to college to career, EAB partners with leaders and practitioners to accelerate progress and drive results across enrollment, student success, institutional strategy, data analytics, and advancement. We work with each partner differently, tailoring our portfolio of research, technology, and marketing and enrollment solutions to meet the unique needs of every leadership team, as well as the students and employees they serve.
At EAB, we serve not only our partner institutions but each other—that's why we are always working to make sure our employees love their jobs and are invested in their communities.
About the Job
We are seeking a highly-motivated individual to join EAB as a Government Proposal Specialist, focusing work on Federal and Defense contracting.
A successful candidate must provide top-level pricing and contracting support to our sales team in a fast-moving environment, contributing significant business value to contract generation, pricing analysis, compliance, and negotiation. As such, upon onboarding and training, the successful candidate must demonstrate skills in contract drafting, excellent business sense and judgment, well-developed analytical problem-solving abilities and pricing capability, and strong interpersonal and relationship development skills. The Specialist will, as part of the Strategy and Operations department, advise and support the sales department in the resolution of critical issues based on evaluation and analysis of associated business and legal risks. This individual must be willing and able to tackle a variety of projects simultaneously and meet demanding deadlines.
This position is being advertised as ‘Government Proposal Specialist’ to align with industry norms; the position is likely to be hired with an official title of ‘Associate Director, Government Contracts Pricing Specialist’ given anticipated internal leveling.
Responsibilities
Support contract generation and negotiations with federal government clients and prospective clients
Develop and prepare pricing proposals to ensure compliance with government contract requirements
Identify contractual and regulatory compliance issues and maintain close working relationship with sales personnel and members of the Legal & Business Affairs team to develop and implement solutions
Ensure all pricing and contracting activities comply with government regulations, including Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation (DFAR), and other applicable federal or state laws
Perform timely and accurate reporting to government agencies inclusive of internal audits on pricing and performance delivery
Communicate and negotiate with internal stakeholders to resolve issues and discrepancies effectively
Ensure compliance with company policies, applicable laws, and customer requirements
Responsible for understanding current and future needs relative to current or proposed contract management activities and requirements
Develop and implement contract management tools and processes; develop and implement effective reports and analytics that provide decision makers access to critical metrics and insights into contract performance
Qualifications
Minimum Qualifications:
Bachelor’s degree plus minimum 5+ years of relevant work experience
Excellent communication, negotiation, and interpersonal skills
Proven ability to manage multiple, competing priorities while producing quality information and meeting deadlines
Familiarity with government procurement processes, FAR, DFAR, and other applicable regulations
Has working knowledge of financial analytics and profit and loss implications
Detail-oriented with a high level of accuracy in pricing models and contract documentation
Demonstrated analytical ability including pricing experience using analytical tools including Excel, SAP, etc.
Ability to successfully interact with upper management as well as cross-functional directors and manager level team members
Ability to handle confidential information in an appropriate manner
Strong business partnering skills, including ability to support a diverse set of functions
Collaborator with internal and external business partners
Preferred Qualifications:
Experience working within a team environment
Demonstrated success in an entrepreneurial operating environment
Basic understanding of accounting principles
Commitment to valuing diversity, practicing inclusive behaviors, and contributing to an equitable working and continual learning environment in support of EAB’s DE&I Promise