Operations Assistant
About the Company
Bully Pulpit International is an outcomes agency made up of strategists, data scientists, and artists. We come from politics, brands, and government and we communicate without barriers and measure what matters. BPI specializes in public affairs, corporate reputation, and social impact. A growing firm, we sit on both coasts and connect Silicon Valley technology, Madison Avenue creative, Washington policy and real people.
About the Job
In this role, you’ll be responsible for administrative support to some of our leadership team by mastering the art of calendar Tetris as an Outlook expert, coordinating travel arrangements, and helping us see around corners. You’ll also provide support to our daily office operations in a number of ways, contributing to our culture and team member satisfaction and success.
You’ll work closely with the Senior Director of People & Operations and the rest of the internal operations team to ensure operations across the agency are coordinated and running smoothly. The ideal candidate is well organized, has excellent communication skills, is detail oriented, and thrives at juggling a variety of tasks in a fast-paced environment.
Executive Scheduling: Provide administrative assistance to multiple executives on our Leadership team that includes, but is not limited to managing complex schedules via Outlook, booking travel and filing expense reports
Office Operations: Monitor the day-to-day operations needs of our executive team and partners team to ensure administrative, office, and daily business operations needs are met and running smoothly
Qualifications
More than 2+ years relevant experience as an executive assistant
Expertise in executive-level calendar management in Outlook
Excellent verbal and written communication skills
Strong intuition, proactivity, reliability and follow-through
Expertise in Microsoft Office (Word, Powerpoint, Outlook Calendar) and Google (docs/slides/sheets) and finds fulfillment in learning new software programs
Strong attention to detail, in addition to organizational and time management abilities
Proven ability to prioritize and handle multiple assignments
Thrives working in a collaborative and fast-paced environment
Customer service champion; you set the bar high for all here
Ability to work well with all levels of clients and team members
Polished, professional, and positive demeanor
