Gift Processing Specialist
Accurately and efficiently processes all donations, including data entry into EveryAction, ensuring compliance and maintaining data integrity
Generates and sends timely and accurate thank-you letters and receipts, coordinating with the partnership team for compelling acknowledgments
Prepares donation summaries, segmented donor lists, and collaborates with finance to ensure accurate financial reporting and compliance
About the Company
Democracy Forward is a national legal organization that advances democracy and social progress through litigation, policy and public education, and regulatory engagement. Across the country, from local school boards to the halls of Congress, extreme, anti-democratic movements seek to wield political power and roll back our rights. At this critical moment where those who were responsible for January 6th have returned to power, we must use the law to defend our democracy and build for a better future.
The courts are now the frontline in the battleground for democracy, not merely the last resort protectors of it.In towns and cities across America, Democracy Forward provides legal representation and expert counsel to people and communities who make up the very fabric of American democracy—free of charge. We also leverage our collective power and the law to hold anti-democratic actors to account at the national level. Our strategic pillars incorporate immediate defensive needs and a longer-term, proactive view in this fight for our democracy, our present, and our future. We leverage creativity, legal excellence, and our team’s unique mix of expertise and diverse experience in service of an unyielding determination to make our future better than our past.
About the Job
The Gift Processing Specialist is responsible for overseeing all aspects of gift processing, ensuring the accurate, timely, and efficient processing of donations to support Democracy Forward’s (C4) and Democracy Forward Foundation’s (C3) fundraising and donor stewardship efforts. This role requires attention to detail, knowledge of nonprofit fundraising systems, and a strong commitment to maintaining donor confidentiality and accurate records.
Responsibilities
Gift Processing and Data Entry:
Oversee the accurate and timely processing of all gifts, including checks, credit card donations, and electronic transfers
Input donor data and donation information into the database (currently EveryAction)
Ensure records are accurate, up to date, and compliant with nonprofit standards
Accurately code and categorize gifts in accordance with organizational standards and IRS regulations
Maintain and oversee the integrity of the gift processing workflow to ensure no errors or delays
Gift Acknowledgments:
Ensure timely and accurate acknowledgment of donations by generating and sending thank you letters, receipts, and other forms of donor recognition
Coordinate with the partnership team to keep gift acknowledgements timely and compelling
Reporting and Reconciliation:
Prepare regular reports including detailed summaries of donations received, and reconciliation with the finance department
Prepare segmented donor and prospect lists for use by team members
Work closely with the finance and accounting teams to ensure the accurate transfer of gift data for financial reporting and compliance
Qualifications
Associates degree a plus
Minimum of one year of experience in gift processing or fundraising operations, ideally in a nonprofit setting
Proficiency with fundraising and donor management software or CRMs (e.g., EveryAction, Raiser's Edge, Salesforce, etc.)
Proficiency with Google Suite and Microsoft required
Familiarity with nonprofit accounting, financial reporting, and IRS regulations on charitable contributions
Excellent attention to detail and strong organizational skills
Ability to handle sensitive donor information with discretion and confidentiality
Strong communication skills, both written and verbal
Ability to work independently and as part of a team in a fast-paced environment
Deputy Director, Gifts
Manages a portfolio of leadership and principal gift prospects and donors, focusing on soliciting six- and seven-figure gifts to support ACLU's strategic priorities
Supervises a team of fundraisers, guiding them in stewarding the ACLU's top major donors ($10k+) and leadership donors ($100k+), and manage fundraisers
Collaborates with the Director to enhance strategies for revenue growth and team effectiveness and assists affiliate colleagues with donor strategy
About the Company
For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people. We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being.
About the Job
Reporting to the Director of Leadership Gifts, the Deputy Director, Leadership Gifts will be responsible for carrying a portfolio of leadership and principal gifts prospects and donors and for supervising a team of individual fundraisers, who are cultivating, soliciting and stewarding the ACLU’s top major ($10k+) and leadership ($100k+) donors and prospects.
Responsibilities
Solicit and steward a portfolio of 50-75 donors and prospects with a goal of soliciting six- and seven-figure support for ACLU’s strategic priorities
Partner with the Director of Leadership Gifts and Deputy Director of Leadership Gifts on crafting and enhancing strategies for growing revenue, enhancing team effectiveness, and building team culture
Manage fundraisers who conduct face-to-face donor visits to solicit and close gifts of five figures and greater from portfolios of approximately 100 prospects through a strategic nationwide program of discovery, cultivation, solicitation, and stewardship
With the team of fundraisers, respond to inquiries from donors and prospects outside of portfolios to assess their capacity and inclination
Assist affiliate colleagues with donor strategy and collaborate on transformational asks that require national and affiliate partnership
Develop and implement engagement opportunities to nurture philanthropic relationships
Work collegially and effectively with numerous constituencies, including senior staff members and high net worth donors and prospects
Advance a cohesive Nationwide Fundraising Model that harnesses and channels enterprise resources to raise the most funds in support of the ACLU’s mission
Ensure that all information is managed in a central database in a manner that emphasizes the highest standards of data integrity
Maintain working knowledge of nationwide programmatic priorities and issues
Identify and incorporate industry best practices
Qualifications
Successful track record soliciting and closing gifts of $100,000 or more
Experience managing frontline fundraisers and development teams
Experience with evolving trends in philanthropy
Experience working in or with complex national or international nonprofits
Experience working with c3 and c4 fundraising
Experience with fundraising databases
Philanthropy Officer
Identifies, cultivates, and solicits foundation grants, building and maintaining strong relationships to secure funding for Red Cross programs
Develops and submits compelling grant proposals, ensuring alignment with foundation guidelines and Red Cross strategic priorities
Involves managing foundation reporting and stewardship, ensuring ongoing communication and recognition of foundation support
The Regional Philanthropy Officer (Foundations) at the American Red Cross in Tulsa, OK, is responsible for identifying, engaging, cultivating, soliciting, and stewarding current and prospective donors, partners, and sponsors, focusing on foundation donors to expand their financial support of the American Red Cross. This role is part of the development team supporting the Kansas/Oklahoma region and reports to the Regional Chief Development Officer.
Key Responsibilities and Focus:
Donor Engagement: Develop and execute ongoing regional strategies for qualifying donors to ensure retention, growth of donor contributions, and recapture from previous donors.
Collaboration: Work collaboratively with other departments and fundraising staff to create customized solicitation strategies matching the objectives of the organization and the interests of the donor/prospect.
Solicitation: Solicit assigned donor portfolios through face-to-face visits and virtual meetings, including the preparation of personalized materials.
Revenue Targets: Meet personal annual revenue targets by working with an assigned portfolio of donors and prospects.
Program Implementation: Implement a program/activity to identify, cultivate, solicit, and steward donors at the $5,000 level or higher, with an emphasis on maximizing revenue.
Record Keeping: Maintain donor records within the database management tool (Salesforce).
Donor Assistance: Assist donors in creating meaning in their lives by giving to the American Red Cross.
Disaster Relief: Participate in disaster relief fundraising projects as appropriate.
Essential Skills and Qualifications:
A bachelor's degree or equivalent experience is required.
A minimum of five years of sales and/or fundraising experience is required.
Proven experience in developing strategies for donor retention, growth, and recapture, and proven success with complex requests is required.
Experience soliciting corporate and/or foundation gifts, including proficiency in grant writing, is strongly preferred.
A current valid driver's license and a good driving record are required.
Ability to relate well and work effectively with multiple constituencies and audiences.
Excellent interpersonal, verbal, and written communication skills.
Knowledge of office systems: MS Office preferred and fundraising database systems (e.g., Salesforce.com).
Ability to work on a team within a collaborative environment and ensure the highest customer service orientation.
Frequent travel within the Region is required.
Impact and Significance:
This role is crucial in expanding the financial support of the American Red Cross by building strong relationships with foundation donors. The Regional Philanthropy Officer directly contributes to the organization's ability to provide disaster relief and other essential services. The position offers a hybrid work environment with a blend of work-from-home, in-person meetings with donors, and in-office meetings.
Sr. Philanthropy Partner
Actively identifies, engages, and cultivates individual donors, fostering increased financial support for the Red Cross through personalized strategies
Manages a regional portfolio, meeting revenue targets by implementing donor retention and growth plans, including direct interactions and strategic engagement
Maintains donor records in Salesforce, stewards relationships, and actively engages donors to support disaster relief and ongoing Red Cross initiatives
The Senior Regional Philanthropy Partner - Individual Giving position at the American Red Cross in Arizona is a strategic fundraising role focused on maximizing individual donor contributions. This position is designed for a seasoned professional capable of driving significant growth in major gifts and planned giving within the region.
Key Responsibilities and Focus:
This role emphasizes developing and executing comprehensive fundraising strategies to engage and cultivate high-net-worth individuals, leading to substantial financial support. Core duties include:
Major Gift Development: Identify, qualify, cultivate, and solicit major gifts from individuals, focusing on building strong, lasting relationships.
Planned Giving: Promote and secure planned gifts, including bequests, charitable trusts, and other deferred giving vehicles.
Portfolio Management: Manage a portfolio of high-capacity donors and prospects, developing personalized engagement plans to maximize their philanthropic potential.
Strategic Planning: Collaborate with regional and national leadership to develop and implement strategic fundraising plans aligned with the Red Cross's mission and priorities.
Donor Engagement and Stewardship: Ensure exceptional donor experiences through personalized communication, recognition, and impact reporting.
Collaboration: Work closely with other Red Cross departments, including program staff, marketing, and communications, to ensure a coordinated and effective fundraising effort.
Data Analysis and Reporting: Utilize CRM systems to track donor interactions, analyze fundraising performance, and generate reports for leadership.
Regional Expertise: Maintain a deep understanding of the philanthropic landscape in Arizona, including key donors, trends, and opportunities.
Mentorship: Provide guidance and mentorship to other fundraising staff, fostering a culture of excellence and collaboration.
Essential Skills and Qualifications:
The ideal candidate will possess:
Extensive experience in major gift and planned giving fundraising, with a proven track record of securing significant contributions.
Strong understanding of philanthropic principles and best practices.
Exceptional relationship-building and interpersonal skills, with the ability to connect with diverse audiences.
Excellent written and verbal communication skills, including the ability to present compelling proposals and reports.
Proficiency in CRM systems and fundraising software.
Ability to work independently and as part of a team.
Strategic thinking and problem-solving skills.
A bachelors degree is required.
A strong passion for the American Red Cross mission.
Impact and Significance:
This role is critical to the American Red Cross's ability to fulfill its mission in Arizona. By securing significant individual gifts, the Senior Regional Philanthropy Partner plays a vital role in ensuring the organization's financial stability and its capacity to respond to disasters and provide essential services. This position offers the opportunity to make a lasting impact on the lives of individuals and communities throughout the region.
Philanthropy Officer
Develops and implements regional fundraising strategies, actively identifying and cultivating major donors to bolster critical Red Cross programs
Builds robust relationships with individuals, corporations, and foundations, ensuring sustained engagement and philanthropic support
Coordinates impactful donor events and communications, fosters a strong culture of philanthropy, and promotes the Red Cross mission
The Regional Philanthropy Officer at the American Red Cross is a key fundraising role focused on cultivating and securing major gifts to support the organization's mission within a designated region. This position is vital for sustaining and expanding the Red Cross's ability to provide disaster relief, blood services, training, and other essential programs.
Key Responsibilities and Focus:
This role centers on building and managing relationships with high-net-worth individuals, foundations, and corporations to secure significant financial contributions. The officer will:
Develop and Implement Fundraising Strategies: Craft and execute comprehensive fundraising plans tailored to the regional landscape, identifying potential donors and creating personalized engagement strategies.
Relationship Management: Cultivate and steward relationships with existing and prospective donors, building rapport and understanding their philanthropic interests. This involves regular communication, meetings, and personalized outreach.
Major Gift Solicitation: Identify, qualify, and solicit major gifts, working closely with donors to understand their giving capacity and aligning their interests with the Red Cross's needs.
Donor Engagement and Stewardship: Ensure donors are recognized and appreciated for their contributions through personalized thank-you letters, impact reports, and special events.
Collaboration and Teamwork: Work closely with other Red Cross departments, including program staff, marketing, and communications, to ensure a coordinated and effective fundraising effort.
Data Management and Reporting: Maintain accurate records of donor interactions and contributions, using CRM systems to track progress and generate reports.
Event Participation: Participate in and support fundraising events, including galas, donor receptions, and other special events.
Regional Expertise: Develop a deep understanding of the philanthropic landscape in the assigned region, including key donors, foundations, and corporations.
Essential Skills and Qualifications:
The ideal candidate will possess:
Proven experience in major gift fundraising, with a track record of securing significant contributions.
Strong relationship-building and interpersonal skills, with the ability to connect with diverse audiences.
Excellent written and verbal communication skills, including the ability to present compelling proposals and reports.
Knowledge of fundraising principles and best practices.
Ability to work independently and as part of a team.
Proficiency in CRM systems and other fundraising software.
A passion for the American Red Cross mission and a commitment to its humanitarian work.
A bachelors degree is required.
Impact and Significance:
This role directly contributes to the American Red Cross's ability to deliver critical services to communities in need. By securing major gifts, the Regional Philanthropy Officer plays a vital role in ensuring the organization's financial stability and its capacity to respond to disasters and provide essential programs. The work is meaningful and impactful, offering the opportunity to make a tangible difference in the lives of others.
Sr. Philanthropy Officer
Cultivates relationships with companies to secure funding and in-kind support for the American Red Cross in Greater New York
Develops and executes strategies for corporate sponsorships, cause-related marketing, and employee giving programs
Stewards corporate donors, tracks progress towards goals, and ensures effective communication and impact reporting
Overview
The Senior Regional Philanthropy Officer - Corporate Giving position at the American Red Cross in New York, NY, is a key role responsible for securing financial and in-kind support from corporate partners to advance the organization's humanitarian mission in the Greater New York region. This position requires a highly motivated and experienced fundraising professional with a proven track record of success in building and managing corporate relationships. The Senior Regional Philanthropy Officer will play a critical role in developing and implementing fundraising strategies, cultivating relationships with corporate donors, and ensuring the effective stewardship of corporate gifts.
Key Responsibilities
Corporate Relationship Management:
Identify, cultivate, and manage relationships with corporate partners in the Greater New York region.
Develop and implement strategies to secure financial and in-kind support from corporations.
Understand the philanthropic priorities of corporate partners and align them with the needs of the Red Cross.
Fundraising Strategy and Execution:
Develop and implement fundraising strategies to achieve revenue goals from corporate donors.
Identify and solicit corporate sponsorships for Red Cross programs and events.
Develop and execute cause-related marketing campaigns to engage corporate partners and their employees.
Create and implement employee giving programs to encourage workplace philanthropy.
Donor Stewardship and Recognition:
Ensure effective stewardship of corporate gifts through timely acknowledgments, impact reports, and recognition events.
Build long-term relationships with corporate donors, providing regular updates on the impact of their contributions.
Recognize and appreciate corporate partners for their support, publicly acknowledging their contributions.
Proposal and Presentation Development:
Develop compelling proposals and presentations that effectively communicate the Red Cross's mission and the impact of corporate support.
Tailor proposals to align with the specific interests and goals of each corporate partner.
Present proposals and secure funding from corporate donors.
Collaboration and Communication:
Collaborate with other Red Cross departments and teams to maximize fundraising effectiveness.
Communicate effectively with corporate partners, providing timely updates and responding to inquiries.
Represent the Red Cross at corporate events and meetings.
Required Skills and Qualifications
Bachelor's degree required; advanced degree preferred.
Significant experience in corporate fundraising or related fields.
Proven track record of success in securing corporate sponsorships and donations.
Strong understanding of corporate philanthropy and cause-related marketing.
Excellent communication, interpersonal, and presentation skills.
Ability to build and maintain relationships with corporate executives.
Strong organizational and time-management skills.
Knowledge of fundraising best practices and ethical standards.
Company Culture and Impact
The American Red Cross is a globally recognized humanitarian organization dedicated to saving lives and providing assistance to those in need. The Senior Regional Philanthropy Officer - Corporate Giving plays a crucial role in ensuring the organization has the financial resources necessary to fulfill its mission in the Greater New York region. This position offers the opportunity to make a significant impact on the lives of others and contribute to a vital organization.
Philanthropy Sr. Partner
Focuses on identifying, engaging, and cultivating donors to increase financial support for the organization's mission
Involves managing a portfolio of donors, developing fundraising strategies, and building strong relationships to meet fundraising goals
Implements programs to steward donors, supports volunteer outreach, and participates in disaster relief fundraising efforts
Overview
The Regional Philanthropy Senior Partner (Grants) plays a crucial role in expanding financial support for the American Red Cross across California. This hybrid position combines virtual and in-office work and involves frequent travel to meet with donors and stakeholders. The role focuses on identifying, engaging, cultivating, soliciting, and stewarding current and prospective donors to increase their financial contributions to the organization. The Senior Partner manages a portfolio of donors, develops donor management plans, and leads fundraising strategies while ensuring compliance with operational standards.
Key Responsibilities
Develop and execute a regional strategy for qualifying donors to ensure the retention and growth of contributions.
Manage an assigned portfolio of donors and prospects to meet fundraising goals, including renewable gifts and new revenue.
Implement a program to identify, cultivate, solicit, and steward donors at the $5,000 level or higher.
Develop ongoing relationships with major donors and support volunteer leaders in outreach efforts.
Participate in disaster relief fundraising projects as appropriate.
Recruit, develop, and work with field staff and volunteers.
Required Skills and Qualifications
Bachelor's degree required; advanced degree highly desirable.
Minimum 7 years of fundraising leadership experience or equivalent combination of education and related experience.
Excellent interpersonal, verbal, and written communication skills.
Knowledge of office systems, preferably MS Office and fundraising database systems (e.g., Raiser's Edge, Salesforce.com).
Ability to work effectively with multiple constituencies and audiences.
Current valid driver's license and good driving record.
Nice-to-haves
Knowledge of current trends in philanthropy.
Expertise with the Southern California funding community.
SVP of Development
Directs strategic development across all entities (c3, c4, PAC, 527), achieving revenue goals through diverse programs and team leadership
Collaborates with executive leadership and the board, fostering a culture of philanthropy and ensuring legal compliance for all fundraising activities
Builds and maintains strong connections with donors, board members, and staff, maximizing fundraising capacity and organizational visibility
About the Company
For more than 50 years, Reproductive Freedom for All (formerly NARAL Pro-Choice America) and its chapters have fought to protect and expand reproductive freedom—including access to abortion and contraception—for everybody. We are powered by our more than 4 million members from every state and congressional district in the country, representing the 8 in 10 Americans who believe every person should have the freedom to make the best decision for themselves about if, when, and how to raise a family.
Reproductive Freedom for All centers diversity, equity, inclusion, and justice in our organization and our work. Continuously learning from our history, we hold ourselves accountable to achieve reproductive freedom with equitable access for everybody. As the oldest and largest national membership organization primarily focused on advocating for abortion access, we organize and mobilize, galvanizing millions of people to take action to defend reproductive freedom, and shining a spotlight of accountability on bad actors who work to impose their ideological agenda on others. We also work to elect champions for reproductive freedom and advance state and federal legislation to safeguard it.
About the Job
Reporting to the Executive Director the Senior VP of Development is responsible for the strategic direction, design, implementation, and evaluation of development and fundraising programs for Reproductive Freedom for All 501 c4, Reproductive Freedom for All federal PAC, Reproductive Freedom for All Foundation 501 c3, and Freedom Fund 527. The VP of Development leads and supervises a team of development professionals in achieving the organization’s revenue goals and advancing its mission.
The Senior VP of Development plays a key role in the development of the organizational vision and strategy and must exhibit leadership in implementing that vision as part of the executive team. They work closely with the Executive Director and President & CEO, are part of the Executive Team, and serve as the lead development officer liaison with the Board of Directors. They coordinate and lead efforts with other departments across the organization crafting innovative partnerships with foundations and donors to advance our common goals. They are responsible for providing leadership and fostering a climate that facilitates a culture of philanthropy as well as political action, meeting the annual and longer term financial and programmatic fundraising goals for the organization. They must have a commitment to Reproductive Freedom for All’s core values and integrating diversity, equity and inclusion into every aspect of our work.
Responsibilities
Plan and execute effective and comprehensive fundraising programs for Reproductive Freedom for All 501 c4, Reproductive Freedom for All federal PAC, Reproductive Freedom for all Foundation 501 c3, and Freedom Fund 527 (SuperPac)
Develop and implement annual fundraising priorities and plans for an integrated development program (membership/direct marketing, major gifts, special events, planned giving, foundations, and workplace giving)
Develop annual revenue projections across all entities and all channels
Develop annual budgets for the development department; regularly review fundraising department’s revenue and expenses, track department-wide progress to goals; regularly update President and Executive Director on progress; prepare reports and presentations for the Board of Directors
Build Reproductive Freedom for All’s funding capacity and culture. Deepen and diversify the revenue base, increase funding from all constituencies through all channels. Ensure that the development infrastructure supports short-term and long-term goals
Personally collaborate with President & CEO, Board leadership and organizational leaders to cultivate and solicit principal level gifts from current and prospective donors
Work with the Executive Director, Chief Financial Officer, and legal counsel to ensure legal compliance, as it relates to fundraising for all of the organization’s entities, 501 c4, 501 c3, PAC, and 527
Key Stakeholder Relations
Establish and maintain effective working relationships with members of Reproductive Freedom for All and Reproductive Freedom for All Foundation Boards of Directors, key benefactors, volunteer leaders and colleagues
Identify, supervise and direct development and institutional advancement opportunities for the President & CEO, members of the Boards of Directors, selected volunteer leadership, and senior staff members
Serve as primary liaison to Board Development of Reproductive Freedom for All and Reproductive Freedom for All Foundation
Develop relationships with prospective individual donors to increase funding, membership and visibility for the organization’s work
Provide support for the President & CEO in preparation for events and opportunities with prospective donors
Enlist senior management as appropriate in educating donors about the organization’s impact and investment worthiness
Supervision
Direct, supervise and manage the fundraising staff providing ongoing guidance, direction and motivation; hire staff as needed; delegate appropriately and ensure strong internal communication and coordination; evaluate performance and provide opportunities for personal and professional growth; and provide oversight to consultants
Lead by example; set high performance standards for self and staff. Foster a positive, team environment of achievement and ensure staff accountability through clearly defined and measurable goals
Build a sense of teamwork and ownership, empowering staff through active communication and delegation
Promote intradepartmental and interdepartmental collaboration
Create an environment that is inclusive, welcomes differences of opinion and promotes respect for others, and fosters trust and cooperation
Supervise relationships with outside vendors and consultants; play an active role in planning and execution, set clear expectations for achieving goals and accountability, and maintain clear and consistent communication
Other duties consistent with the duties and qualifications outlined herein may be assigned
Qualifications
A minimum of 10 years of development experience with a clear track record in developing and achieving fundraising milestones
A Bachelor’s degree
Broad knowledge of all areas of fundraising including: major donor cultivation and solicitation, membership/direct marketing including direct mail, telemarketing, digital, planned giving, working with both institutional and family foundations, executing special events and other innovative development strategies
Strong management skills and experience, both strategic and operational, and a demonstrated ability to build, motivate, mentor, and supervise a team of 10 or more staff
Broad experience with fundraising data base systems
Excellent writing and speaking skills and an ability to translate Reproductive Freedom for All’s mission and programs into effective fundraising initiatives
A personal passion and commitment to the organization’s mission and an understanding of reproductive freedom
Demonstrated commitment to working in an environment that values diversity, equity, and inclusion
High cultural competence and the demonstrated ability to work with and mentor individuals with different lived experiences
A drive to make things happen. Proven experience managing high-performing, racially diverse teams; high standards for success and a healthy impatience for progress
Very strong critical thinking and problem-solving skills, with excellent judgment and a strong ability to communicate in writing and in person
Proven ability to listen deeply to what people are saying (while understanding what they aren’t) to identify and resolve challenges. Ability to make tough and strategic decisions when confronted with difficult choices and in highly complex situations and in fast-moving environments
Proven ability to successfully manage up and sideways, with an eagerness and ability to figure out what high-level stakeholders need; ability to deliver on it
An ability to travel
Gifts Coordinator
Provides comprehensive admin support to the Major & Principal Gifts team, including managing calendars, preparing reports, and drafting donor communications
Supports donor cultivation and stewardship by collecting materials, assisting with gift agreements, and managing donor recognition
Maintains the CRM database, tracking actions, updating donor information, researching prospects, and supporting portfolio management for major gifts
About the Company
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
The Institute’s Office of Institutional Advancement (OIA) is a central division focused on Institute-wide donor and prospect engagement. Areas of practice include principal and major gift fundraising, corporate and foundation relations, annual giving and membership programming through the Institute’s Society of Fellows, planned-giving, trustee engagement, major events, stewardship, research, gift accounting, and advancement communications.
About the Job
The Major & Principal Gifts Coordinator works directly with the Senior Director and Director (Major & Principal Gifts Team), supporting the organization’s top fundraising priorities and highest-level individual and family foundation donors. In this role, the coordinator will provide support to the Major & Principal Gift Officers assisting with all materials to prepare and support them in their identification, cultivation, solicitation, and stewardship of high-net-worth individuals. The coordinator will assist in tracking and logging donors and prospects in the CRM database including recording interactions, gift agreements, and all tasks associated with follow up. Additionally, the Coordinator will assist in supporting activities related to the annual fund and planned giving. As the Institute prepares to go into a large-scale fundraising campaign, it is integral that the OIA Coordinator exhibit strong organizational ability, professionalism, attention to detail, and swift prioritization skills.
This role works directly with the Senior Director and Director. The expectation is for this role to be in our Washington, D.C. office a minimum of 2x a week to collaborate with colleagues.
Responsibilities
Administrative Support:
Supports the Major & Principal Gifts team in tracking deadlines, entering actions in the CRM database, preparing reports, and crafting donor correspondence, emails, and briefings
Responsible for administrative support for the Major and Principal Gift team, which supports the organization’s Institutional Advancement needs
Responsible for managing and supporting donor events and functions, including tracking RSVPs, logistical support, correspondence with attendees, and staffing events as appropriate
Ensures fundraising pages on the website are up-to-date and assists in creating and updating pages as needed
Assist in maintaining Directors’ calendars of meetings, phone calls, and other interactions with donors and prospects. This includes direct interactions with donors, prospects, and support teams to confirm appointments and coordinate logistics
Assist with travel arrangements, reimbursement, and accommodations for the Major & Principal Gift team
Donor Management Support:
The coordinator will create and review reports that show revenue, gifts and pledges received, and progress towards campaigns and goals
Responsible for collecting materials needed for donor cultivation, which includes interacting regularly with OIA and Institute team members
Responsible for the administrative actions related to gift agreements, assisting in creation of donor bios, and reviewing donor recognition listings for Major & Principal Gifts
CRM Database Management:
Responsible for entering and tracking actions and contacts, updating donor information, researching and entering biographical and donor-related information, building prospect lists for geographic and thematic opportunities, and assisting with tracking and supporting portfolio management
Qualifications
Undergraduate (Bachelor’s) degree preferred or equivalent combination of education, training, and experience
At least 1-3 years of professional experience, preferably in fundraising, membership or relationship management fields, experience with CRM database management preferred
Passionately interested in fundraising, current events, and trends and ideas related to the Institute's work and mission
Highly motivated, creative professional who can work comfortably in a high-paced and very detail-oriented team environment
Keen sense of personal integrity and discretion with handling sensitive information
Excellent interpersonal skills and experience working with organizational leaders. Ability to represent the Institute to high-level donors in a positive, knowledgeable, and professional manner
Excellent administrative and organizational skills, with an emphasis on time-management, attention to detail, and the ability to organize and implement various activities within a deadline-driven environment
Excellent writing skills in email, letters, and marketing materials, including high-level proofreading
Proficiency with Microsoft Office, including Outlook, Excel and Word; experience in Salesforce preferred
Ability to quickly master project management software
Ability to quickly master CRM database software
Ability to quickly master donor research databases and work with data to identify trends and opportunities